As each academic year closes, SigEp chapters across the country complete the Periodic Membership Report (PMR) to gauge the exact number of brothers in the chapter and collect basic information on chapter operations.

Information you provide in the PMR is used to select chapters for awards and SigEp Learning Community accreditation as well as ensure accurate billing. This information will also be used to help determine how the Headquarters staff can best support your chapter next year. Information on your Greek community has been added this year, so you can understand your standing in relation to other fraternities on campus.

The deadline to complete the five sections of the PMR is March 1, 2025 at 11:59 PM. Completing this form will likely require coordination between multiple members of the executive board. 

 

What Does The PMR Entail?

For years, the PMR process has provided an accurate census of SigEp chapter members across the country and supported important administrative functions of the Fraternity. The form requires chapter officers to submit the necessary information for historical tracking and transition as the end of the academic year comes upon this. This year’s PMR consists of the following five areas:

Confirm Chapter Roster – Ensure all new members have been reported, update members who are no longer in the chapter and encourage all members to register and claim their account on mySigEp. Your roster determines members’ permanent records of brother, alumnus or resigned/expelled status.

Confirm Chapter Profile – Verify basic information provided on the chapter’s profile for accuracy and completeness. 

Campus Greek Information – Upload membership information of other fraternities on campus relative to the size of your chapter. This informs your chapter’s recruitment/retention plans and Headquarters staff support. 

Academic Results – Share the chapter’s latest GPA information via the Academic Dashboard on mySigEp for fall 2024 and spring 2024.

Chapter Financial Information – Verify the information provided on the chapter’s finance dashboard. If not done already, submit the chapter’s most recent tax filing and chapter budgets for the 2024-2025 academic year. This helps the chapter’s financial sustainability and tax compliance.

For any additional questions or issues completing the PMR, please contact support@sigep.net.

 

Confirm Chapter Roster

Chapter officers are responsible for keeping their rosters up to date in real-time throughout the entire year, rather than only once per year. However, for billing purposes, SigEp conducts an annual census called the periodic membership report (PMR) each Spring. The number of members in your chapter as of March 1, 2025 will be used to calculate the Fall 2025 and Spring 2026 per-man billing amounts. 

On March 1, we’ll take a “snapshot” of your roster in mySigEp. Imagine you took a photo of your entire chapter on March 1, 2025. If a brother is in that photo, he should be on the mySigEp roster. The PMR should include all new members who joined on or before March 1, and all upperclassmen.

To confirm your chapter’s roster, follow these steps:

1. Ensure all new members have been reported.

If a member does not appear on your roster, this means that the member has either never been reported as a new member, or that they were previously removed from the roster.

• If a new member is not yet on your roster, follow these steps to report new members now. Ensure the correct join date is submitted when reporting all new members, as this date is printed on the member’s certificate and membership card.

• If a former member needs to be reinstated back into your chapter, email membership@sigep.net – do not report him as a new brother.

• Please do not report the same member twice, as this creates an automatic invoice and the chapter will be charged for duplicate $300 registration fees.

2. Update statuses for members who are no longer in the chapter. 

•  If a member was expelled or has resigned, transferred, or graduated, update his membership status in mySigEp. Physical paperwork is no longer required to make these changes.

•  After these roster updates have been submitted in mySigEp, the dates you submit cannot be changed, so pay close attention to ensure the correct dates are submitted for each member’s new status.

•  Remember, if they are part of the chapter as of March 1, 2025, they will be counted towards next year’s billing totals.

Here are a few scenarios for who should be included on your roster:

Scenario	Should he be on the roster?
Brother was expelled or resigned on February 21, 2025	No, he would not be in the chapter on March 1, 2025.
Brother joins on February 27, 2025	Yes, he will be in the chapter on March 1, 2025.
Brother plans to study abroad for the fall 2025 term	Yes, he will be in the chapter on March 1, 2025.
Brother dropped last year due to grades, but rejoined the chapter in January 2025	Yes, he will be in the chapter on March 1, 2025.
Brother graduates in May 2025	Yes, he will be in the chapter on March 1, 2025.

3. Require all members to complete their registration in mySigEp.

•  Why? During the registration process, members are required to input their expected graduation date, which is what we use to calculate a member’s likely education classification (ie. freshman, sophomore, etc.). Additionally, brothers who have not logged into mySigEp will not receive some of the benefits of membership, including their new member box and full coverage under SigEp’s insurance policies.

•  Each member is responsible for maintaining their own education history in mySigEp. If a member has not yet logged into mySigEp, their education year will be unknown and improperly reflected on chapter reports and dashboards.

•  You can verify who has logged into mySigEp and send them reminder emails on the chapter’s roster. Follow the steps in method #2 here to send them an invitation to register, or encourage them to follow method #3 on their own.

4. Once the proper roster updates have been made, the chapter should return to the PMR homepage and click the “mark as completed” button. 

Whether or not the check box is complete, the “snapshot” will occur on March 1, 2025. If the chapter completed this step on February 25 and a new member joined on February 26 or a member resigns, the appropriate updates should be made before the March 1 deadline. The “mark as completed” button is there to provide an internal measure of completeness for chapter officers and is not meant to be used as a “finalization button” since updates could be made leading up to the deadline.

Chapter officers and volunteers will receive regular communications throughout the month of February with reminders to make these changes. All changes must be submitted by March 1, 2025 at 11:59 p.m. with no exceptions.

 

Confirm Chapter Profile

In this section, your chapter must verify the information provided on the chapter’s profile for accuracy and completeness. Verify the chapter’s social media links and complete the necessary form on the dashboard to update the necessary links accordingly. Confirm the chapter’s Federal Tax ID and SigEp Learning Community status. If the Federal Tax ID is incorrect, please contact billing@sigep.net. If the SigEp Learning Community status is incorrect, please contact learning.communities@sigep.net

Lastly, confirm the best mailing address for the chapter. If you have a chapter facility, the address of the chapter facility should be shown on the profile page. If you don’t have a chapter facility, but have a campus address that remains the same year over year (i.e. organizational mailbox that lives in the Student Life Center), that address should be visible. If you do not have either of these options, then the chapter president’s address should be the preferred mailing address.

Once verification is complete, refer back to the PMR homepage and mark this section as completed to indicate this action has been finalized.

 

Campus Greek Information

Campus benchmarking data helps your chapter, volunteers and Headquarters staff understand your standing on campus relative to your peers. This will help determine future recruitment/retention plans for the chapter and support you achieving or maintaining the status of largest and best chapter on campus. 

The dashboard titled “Campus Information” outlines and tracks this historical information. From the data collected from chapters, the dashboard will answer the following questions:

•  What is the total chapter count on campus?

•  What is the average chapter size on campus?

•  Is SigEp the largest chapter on campus?

•  Is SigEp in the largest quartile on campus?

•  Is SigEp in the bottom quartile on campus?

This data typically comes across in a community grade report that is provided by the university/college and it encompasses the total manpower (chapter size) of each male social fraternity on campus. 

If this information is available via a community grade report, please submit data provided on the most recent term/semester (fall 2024, preferably, or spring 2024). If not, please collect the membership data from the IFC or Greek/Fraternity and Sorority Life office.

To upload campus greek information, follow these steps:

1. Navigate to the Dashboard section of mySigEp after clicking your chapter’s name in the top right corner.

2. Select “Campus Information”

3. If no information is available, click the “Add Campus Information for this Academic Year” button

4. In the first step, input basic information on the size of your chapter when the data was collected and how/when the data was collected. Once completed, hit “Next”.

5. In the second step, record size of other fraternities on campus. Select a fraternity from the dropdown menu and input the respective size below the selected fraternity. If a chapter does not appear in the dropdown, you can disregard inputting information for that chapter.

6. To add more chapters (more rows), click “add another fraternity”.

7. Click “Submit” and whether a minute or two, the data will be reflected on the original dashboard. 

Key Things to note:

•  Providing accurate and complete information will make the process easier for future officers in your chapter. This year’s data will auto-populate in future years so that you will not need to input the names of all fraternities on campus moving forward.

•  Input the size of SigEp at the time the data was collected (i.e. if the data collected was from fall 2024, input how large SigEp was in fall 2024, not present day).

•  The date when the data is collected is not the date of when you are submitting this form, but rather the timeframe of when the size data was collected. If you data outlines chapter sizes in fall 2024, select the fall 2024 option from the multiple choice question.

Once this form has been completed, this section will be automatically completed on the PMR homepage.

 

Academic Results

The following data points will be requested when completing the academic dashboard form: All Campus Average GPA, All Men’s GPA, All Fraternity GPA, Chapter GPA, New Member GPA, Chapter GPA rank and a file showcasing the previous data points. At a minimum, it is required to submit a chapter GPA whether that be provided via a community/campus report or calculated by the chapter. Do not submit GPA information for individual members.

This action will be automatically marked as completed when the proper academic information is uploaded to the dashboard (i.e. data is submitted for the fall 2024 and spring 2024 terms).

To upload your academic results, follow these steps:

1. Navigate to the Dashboard section of mySigEp after clicking your chapter’s name in the top right corner.

2. Select Academics.

3. Here you will be able to view and submit GPA information for previous semesters. In order to properly complete this section of the PMR, data for Fall 2024 and Spring 2024 must be submitted at a minimum. To submit GPA data, click “Update GPA Data” for the term and complete the necessary form. 

The GPA form requests the following data points:

•  All campus average GPA – the average GPA of all students on campus regardless of affiliation to Greek life and gender

•  All Men’s GPA – the average GPA of all male-identifying students on campus regardless of affiliation to Greek life. 

•  All Fraternity GPA – the average GPA of all male fraternity members on campus

•  Chapter GPA (REQUIRED) – SigEp’s average GPA for your chapter members

•  New member GPA – the average GPA of all new members that joined that term

•  Chapter Rank GPA – SigEp’s average GPA rank in comparison to other fraternities

•  Fraternity/Sorority Community GPA statistics – if available, upload the fraternity/sorority community grade report that reports GPA information

If your school operates off of trimesters or quarters, it’s recommended that your chapter takes the average of the applicable trimesters/quarters to represent a fall and spring term. For the purpose of this data set, a fall term is considered July to December. A spring term is considered January to June. As an example, if there are two quarters that span from January to June, please take the average of the two quarters and submit it as one spring term via this dashboard.

 

Chapter Financial Information

In this section, your chapter must verify the information provided on the chapter’s finance dashboard for accuracy and completeness. If not done already, the chapter must submit the chapter’s most recent tax filing and chapter budgets for the 2024-2025 academic year and if available, for the 2025-2026 academic year. 

This action will be automatically marked as completed when the proper financial information is uploaded to the dashboard (i.e. data is not missing and there’s a last known IRS Filing data in 2024 or 2025).

To upload your chapter financial information, follow these steps:

1. Navigate to the Dashboard section of mySigEp after clicking your chapter’s name in the top right corner.

2. Select Finance.

3. Review the provided information. If the chapter’s last known IRS filing date or the state registration renewal data is before the 2024 calendar year or if data is missing in any of the fields, the chapter must complete the “Upload Finance Documentation” step found at the bottom of the dashboard.

4. Once the finance documentation form is complete, please contact billing@sigep.net for assistance. The billing team will review the submitted information and make any necessary changes to the chapter’s financial dashboard. 

If the chapter does not have their latest tax filing and/or have not filed taxes in recent years and in turn can’t complete this section, please contact billing@sigep.net for support.

Chapters can disregard the “State (AVC ONLY)” section on the finance dashboard.