Chapter officers are responsible for keeping their rosters up to date in real-time throughout the entire year, rather than only once per year. However, for billing purposes, SigEp conducts an annual census called the periodic membership report (PMR) each Spring. The number of members in your chapter as of March 1, 2024 will be used to calculate the Fall 2024 and Spring 2025 per-man billing amounts. 

The deadline to make these roster updates is March 1, 2024 at 11:59 p.m. ET. After this date, the number of men in your chapter as of March 1, 2024 will be set in stone and cannot be changed later. It’s extremely important to verify the accuracy of your roster to ensure the correct billing totals are submitted.

To complete the Periodic Membership Report, follow these steps:

1. Ensure all new members have been reported.

•  If a new member is not yet on your roster, follow these steps to report new members now. Ensure the correct join date is submitted when reporting all new members, as this date is printed on the member’s certificate and membership card. 
•  Please do not report the same member twice, as this creates an automatic invoice and the chapter will be charged for duplicate $300 registration fees. 
•  If a former member needs to be reinstated back into your chapter, email membership@sigep.net – do not report him as a new brother.

2. Update statuses for members who are no longer in the chapter. 

•  If a member was expelled or has resigned, transferred, or graduated, update his membership status in mySigEp. Physical paperwork is no longer required to make these changes. 
•  After these roster updates have been submitted in mySigEp, the dates you submit cannot be changed, so pay close attention to ensure the correct dates are submitted for each member’s new status. 
•  Remember, if they were in your chapter as of March 1, 2024, they will be counted towards next year’s billing totals. 

Here are a few scenarios for who should be included on your roster:

3. Encourage all members to complete their registration in mySigEp. 

•  Why? During the registration process, members are required to input their expected graduation date, which is what we use to calculate a member’s likely education classification (ie. freshman, sophomore, etc.). Additionally, brothers who have not logged into mySigEp will not receive their new member box, access to the BMP App, and have not acknowledged SigEp’s risk management policies.
•  Each member is responsible for maintaining their own education history in mySigEp. If a member has not yet logged into mySigEp, their education year will be unknown and improperly reflected on chapter reports and dashboards. 
•  You can verify who has logged into mySigEp and send them reminder emails on the chapter’s roster. Follow the steps in method #2 here to send them an invitation to register, or encourage them to follow method #3 on their own. 

Chapter officers and volunteers will receive regular communications throughout the month of February with reminders to make these changes. All changes must be submitted by March 1, 2024 at 11:59 p.m. ET with no exceptions.