Sigma Phi Epsilon is committed to protecting your privacy. We promise that we will take steps to use your personal information only in ways that are compatible with this Privacy Policy. There are times we need information to provide services you request, and this statement of policy explains data collection and use in those situations.
Information Collection and Use
We will ask for information that personally identifies you or allows us to contact you only in specific situations. Generally, this information is requested when you join our organization, update your record on our database, make donations, place orders through the online store, complete forms or surveys, pay membership, insurance or event fees or request information. Sometimes you may provide information to our vendors in which case the information will be protected in accordance with their privacy policies. You may correct and update your information through our website.
Any contact or general membership information obtained through Sigma Phi Epsilon or its affiliate organizations may be used by chapters, alumni associations and alumni and volunteer corporations soliciting their own members for the purpose of obtaining contributions or dues for the benefit of those entities. No member, officer, chapter or affiliated entity of Sigma Phi Epsilon Fraternity, LEAD Fund, SigEp National Housing or the Sigma Phi Epsilon Educational Foundation shall circularize the Fraternity, its chapters or alumni associations, active members or alumni to solicit funds for any commercial service or purpose (including those provided by members) without the express written approval of the CEO.
Use of your information enables us to provide excellent customer service and to better communicate information on our website. When logging into the SigEp web site, a personal identification number is assigned and sent to your computer in the form of a small text file, called a “cookie.” The use of this “cookie” allows you to visit the password-restricted portions of SigEp’s website, for which you have security access without having to sign in again. Cookies are also used to track website trends and statistics.
Use of Your Personal Information
We use your personal information for these primary reasons:
- To help us create and deliver content most relevant to you.
- To communicate special events and announcements, such as Carlson Leadership Academies, Conclave, Edge and undergraduate and alumni news.
- To assist local chapters and their alumni communicate news and recruit volunteers
- When we partner with organizations that may offer you a product or service at a discount based on your membership with Sigma Phi Epsilon. If you do not wish your information to be shared with such vendors you may opt out of this service.
We occasionally contract with other companies to provide limited services on our behalf, including packaging, mailing, and delivery services. We will provide those companies only the information they need to deliver the service.
Security of Personal Information
SigEp strictly protects the security of your personal information and honors your choices for its intended use. We carefully protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction. If you opt-out of our vendor programs your personal information will not intentionally be shared outside the organization without your permission, except under conditions explained above. Information shared inside the organization is shared only on a need-to-know basis.
Changes to this Statement
SigEp will occasionally update this policy statement. When we do, we will also revise the “last updated” date at the bottom of the privacy statement.
Questions and Suggestions
Should you have questions or suggestions, please contact us at:
Kathy Johnston
Sigma Phi Epsilon
310 South Arthur Ashe Boulevard
Richmond, Virginia 23220
(804) 353-1901
Date of Revised Policy: July 15, 2020
