For those not able to be vaccinated, we are offering an option for daily rapid COVID testing onsite. However, COVID testing is an additional expense not budgeted for by the Fraternity. Rather than raise the registration fees, the cost is being directly passed on to those who are opting into daily testing.

There will be a few noticeable differences from past Conclaves:

• For major events, we will utilize a large ballroom as well as a satellite room where we will live stream the program. At meals, lunch or dinner will be served in both rooms.
• We will conduct legislation sessions in a hybrid manner with voting members able to participate in person and virtually. Committees will begin their work virtually, prior to Conclave. Onsite, large group legislative sessions will be in person but most of the committee work will be done virtually from hotel rooms.
• Because of meeting space limitations, rather than multiple educational tracks for undergraduates and volunteers, there will be several large-group sessions for all attendees.
• Based on hotel protocols, six feet of social distancing is required unless you are seated at a table. To enter events, we will have an organized process, and as attendees are congregating outside the ballroom or at an event, they must maintain six feet of distance between each other.
• Some aspects of Conclave events and traditions will be re-imagined to comply with current safety guidelines. For example, in the past, the Necrology (which honors brothers who passed away during the biennium) allowed attendees to form a line within the ballroom and announce a departed brother(s) name from a microphone. Because we cannot maintain social distancing nor share equipment, this aspect of the program will be reimagined.
• We are eliminating paper throughout the program. For example, instead of a registration book, everything you need to know about Conclave will be in a mobile app. And rather than providing printed meal programs, you’ll be able to scan a QR code on your table to access a digital version.

Although you will see changes to this summer’s experience, please know that everything that is being done is with your health and safety in mind so we can gather together, in person.

Absolutely! We will offer virtual Conclave options with many events live streamed for brothers and friends to enjoy Conclave virtually from home.

There are two luncheons provided (Friday/Saturday) and one dinner (Saturday). All other meals are on your own.

Full refunds are available until July 5. Beginning July 6, refunds are not available.

An undergraduate delegate is part of the decision-making body known as the Grand Chapter of Sigma Phi Epsilon Fraternity. The Grand Chapter consists of one delegate from each of our Fraternity’s chapters, district governors, and the members of the National Board of Directors. Each delegate must attend all legislative sessions of the Grand Chapter Conclave. Each undergraduate delegate will be assigned to a committee charged with a specific area of national Fraternity operations. The alternate is on hand to step into the delegate’s role should he not be able to attend a legislative or committee session. A general undergraduate will have the opportunity to take part in educational sessions and/or watch the legislative sessions from the gallery in addition to all the major Conclave events.

Each chapter has one spot for a designated volunteer to register. Part of the chapter’s fall bill offsets the cost of this individual attending. This can be your chapter counselor, AVC board member or another engaged volunteer. These individuals do pay a registration fee but are eligible for a hotel and travel stipend. AVCs who participate in SigEp’s property insurance program can send an additional volunteer to Conclave in the designated property volunteer spot. This volunteer should be a member of the AVC and will have the opportunity for private consultations with SigEp National Housing. This individual pays a registration fee but is eligible for a hotel and travel stipend. All other volunteers or alumni attending Conclave are considered a general volunteer/alumnus.

Due to the limited number of registrations available because of the restrictions in Denver, at this time, we are only offering “full” packages for alumni and volunteers.

Every chapter that participates in SigEp’s property insurance program has a “chapter designated property volunteer” registration spot. This volunteer pays a registration fee but does receive a hotel and travel stipend. Instead of property-specific educational sessions, registrants in this spot will have the opportunity for private consultations with SigEp National Housing while at Conclave.

Events are scheduled through late Saturday night. Departures should be planned for Sunday, Aug. 1.

For delegates/alternates: yes. When registering, the delegate will be asked if he and his alternate will need a hotel room. If so, the fraternity will make their reservation and cover the cost for arrival on Wednesday and departure on Sunday. If the chapter is sending any additional undergraduates, up to two additional men from the chapter can stay in the hotel room with the delegate/alternate.

Designated volunteers and designated property volunteers will have two choices during registration with regard to lodging:

1. Assigned room option: The volunteer from one chapter will be roomed with a volunteer from another chapter. Their lodging reservations will be made for them; room and tax will be paid by the Fraternity for arrival on Wednesday and departure on Sunday. During registration, these individuals can request a specific volunteer, and staff will do their best to accommodate those requests.
2. Make your own reservation option: The volunteer will make his/her own lodging arrangements directly with the hotel. They will be eligible to receive a reimbursement for one-half the cost of a standard room plus tax for four nights.

All other Conclave registrants are responsible for making their own room reservations directly with the hotel. Be sure to use SigEp’s dedicated booking website to ensure you are getting our discounted rates and benefits like complimentary in-room internet, 20% off self-parking, complimentary fitness center access and 10% off in-hotel restaurants (excluding alcohol and room service).

We suggest giving the hotel a call (303.436.1234) and asking to transfer your reservation to the SigEp room block. Being in the block will ensure you receive our lower, discounted rate plus the following benefits: complimentary in-room internet, 20% off self-parking, complimentary fitness center access and 10% off hotel restaurants (excluding alcohol and room service).

All undergraduate chapters are eligible to receive a travel stipend equal to $0.15/mile/chapter, roundtrip. This money can be used to defray any transportation expenses, whether traveling by car, air or train. Undergraduate chapters will receive their stipend check at the last legislative session on Saturday if they attended all previous legislative sessions.

Fraternity officials, designated volunteers and designated property volunteers will also receive a travel stipend to help offset their transportation expenses. See the chart below for your stipend amount:

Yes. Self-parking is approximately $27 per day if you are staying in the SigEp room block. If not, the cost is $33.60 per day.

Due to the capped attendance, based on current health restrictions in Denver, complimentary registration for children is not being offered like past years. However, if the restrictions ease and we are able to increase our attendance, we will consider opening up registration to children.

Two functions will be formal (jacket and tie): Thursday night Balanced Man Celebration and the Saturday evening Alumni Awards Dinner (black tie optional). If you are participating in legislation, which includes all delegates, business casual attire (slacks and collared shirts) is standard. For all other programs and events, casual attire (shorts and polo shirts) is appropriate.

During registration, you will be asked if you’re interested in golfing on Thursday morning, July 29 (for an additional fee). Based on the responses, staff will either arrange multiple tee times or a tournament-style outing.

For questions regarding: 

• Registration, awards and travel: contact Laura Curzi, Leadership Programs & Events Project Manager, at 804.317.8079 or laura.curzi@sigep.net.
• Legislation: contact Pat Githens, Leadership Programs Director, at 804.346.7853 or patrick.githens@sigep.net.
• All other questions: contact Stacy Nicodemus, Programs and Events Director, at 804.869.3838 or stacy.nicodemus@sigep.net.