We have been working closely with the hotel and city officials to do everything possible to ensure the safety of all SigEps.
- All Conclave attendees will be required to:
- Show proof of full vaccination or commit to taking daily COVID tests onsite.
- Wear a mask or face covering at all times (except while eating/drinking).
- Maintain social distancing.
- We are capping Conclave registrations to ensure we are abiding by local restrictions and guidelines.
- Access to SigEp’s meeting space and event rooms will be strictly limited to those who have shown proof of full vaccination or who have tested negative that morning.
There will be a few noticeable differences from past Conclaves:
- For major events, we will utilize a large ballroom as well as a satellite room where we will live stream the program. At meals, lunch or dinner will be served in both rooms.
- We will conduct legislation sessions in a hybrid manner with voting members able to participate in person and virtually. Committees will begin their work virtually, prior to Conclave. Onsite, large group legislative sessions will be in person but most of the committee work will be done virtually from hotel rooms.
- Because of meeting space limitations, rather than multiple educational tracks for undergraduates and volunteers, there will be several large-group sessions for all attendees.
- Based on hotel protocols, six feet of social distancing is required unless you are seated at a table. To enter events, we will have an organized process, and as attendees are congregating outside the ballroom or at an event, they must maintain six feet of distance between each other.
- Some aspects of Conclave events and traditions will be re-imagined to comply with current safety guidelines. For example, in the past, the Necrology (which honors brothers who passed away during the biennium) allowed attendees to form a line within the ballroom and announce a departed brother(s) name from a microphone. Because we cannot maintain social distancing nor share equipment, this aspect of the program will be reimagined.
- We are eliminating paper throughout the program. For example, instead of a registration book, everything you need to know about Conclave will be in a mobile app. And rather than providing printed meal programs, you’ll be able to scan a QR code on your table to access a digital version.
|Registration type||Through May 31||June 1 - July 1||Late Registration|
|All alumni, volunteers and guests *||$700||$750||$850|
Travel and Lodging
For delegates/alternates: yes. When registering, the delegate will be asked if he and his alternate will need a hotel room. If so, the fraternity will make their reservation and cover the cost for arrival on Wednesday and departure on Sunday. If the chapter is sending any additional undergraduates, up to two additional men from the chapter can stay in the hotel room with the delegate/alternate.
Designated volunteers and designated property volunteers will have two choices during registration with regard to lodging:
- Assigned room option: The volunteer from one chapter will be roomed with a volunteer from another chapter. Their lodging reservations will be made for them; room and tax will be paid by the Fraternity for arrival on Wednesday and departure on Sunday. During registration, these individuals can request a specific volunteer, and staff will do their best to accommodate those requests.
- Make your own reservation option: The volunteer will make his/her own lodging arrangements directly with the hotel. They will be eligible to receive a reimbursement for one-half the cost of a standard room plus tax for four nights.
All other Conclave registrants are responsible for making their own room reservations directly with the hotel. Be sure to use SigEp’s dedicated booking website to ensure you are getting our discounted rates and benefits like complimentary in-room internet, 20% off self-parking, complimentary fitness center access and 10% off in-hotel restaurants (excluding alcohol and room service).
All undergraduate chapters are eligible to receive a travel stipend equal to $0.15/mile/chapter, roundtrip. This money can be used to defray any transportation expenses, whether traveling by car, air or train. Undergraduate chapters will receive their stipend check at the last legislative session on Saturday if they attended all previous legislative sessions.
Fraternity officials, designated volunteers and designated property volunteers will also receive a travel stipend to help offset their transportation expenses. See the chart below for your stipend amount:
|Zones (by state)||Stipend amount|
|Colorado, Idaho, Kansas, Montana, Nebraska, Oklahoma, South Dakota, Texas, Utah, Wyoming||$80|
|Arizona, Arkansas, California, Illinois, Indiana, Iowa, Kentucky, Minnesota, Missouri, Nevada, North Dakota, Texas, Wisconsin||$150|
|Alabama, Louisiana, Michigan, Mississippi, Ohio, Oregon, Tennessee, Washington, West Virginia||$180|
|Delaware, Georgia, Maryland, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Virginia, West Virginia||$250|
|Alaska, Connecticut, District of Columbia, Florida, Hawaii, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont||$280|
For questions regarding:
- Registration, awards and travel: contact Laura Curzi, Leadership Programs & Events Project Manager, at 804.317.8079 or email@example.com.
- Legislation: contact Pat Githens, Leadership Programs Director, at 804.346.7853 or firstname.lastname@example.org.
- All other questions: contact Stacy Nicodemus, Programs and Events Director, at 804.869.3838 or email@example.com.