Registration

Who should attend?

All SigEps are invited and encouraged to attend! There are programs and functions designed for every type of attendee regardless of whether you are still in college or celebrating your 50th year as a SigEp!

What's included in my registration fee?

• Three meal functions (luncheons on Friday and Saturday and Saturday’s Alumni Awards Dinner).
• Entrance to Wednesday night’s Ritual Exemplification and Thursday evening’s Balanced Man Celebration. (Neither event includes dinner; not included in weekend alumnus package.)
• All educational programs and speakers throughout the weekend (beginning on Friday for the weekend alumnus package).
• Various SigEp Conclave giveaways.
• And so much more!

How much does it cost to register?

Visit our registration pricing page here.

What is the difference between the alumnus’ full and weekend packages?

The weekend package is offered for attendees who plan to begin their Conclave experience on Friday. Weekend registration packets will be distributed beginning Friday morning. Full package attendees will have access to all events including alumni programming on Wednesday and Thursday as well as the Ritual and Balanced Man Celebration.

May I receive a refund if I register for Conclave but am unable to attend?

Full refunds are available until June 30. Beginning July 1, refunds are not available.

How many meals are included with my registration fee?

Three meals are included in the registration fee − a luncheon on Friday and Saturday as well as a dinner on Saturday evening. Please note that the Balanced Man Celebration on Thursday does not include a meal.

What is the difference between a delegate, alternate and a general undergraduate?

An undergraduate delegate is part of the decision-making body known as the Grand Chapter of Sigma Phi Epsilon Fraternity. The Grand Chapter consists of one delegate from each of our Fraternity’s chapters, district governors, and the members of the National Board of Directors. Each delegate must attend all legislative sessions of the Grand Chapter Conclave.

Each undergraduate delegate will be assigned to a committee charged with a specific area of national Fraternity operations. The alternate is on hand to step into the delegate’s role should he not be able to attend a legislative or committee session. A general undergraduate will have the opportunity to take part in break-out educational sessions opposite the legislative sessions or watch the legislative sessions from the gallery.

What is a designated volunteer?

Each chapter has one spot for a designated volunteer to register. Part of the chapter’s fall bill offsets the cost of this individual attending. This can be your chapter counselor, an AVC board member or another engaged volunteer. These individuals do pay a registration fee but are eligible for a hotel and travel stipend.

Travel and lodging

When should delegates arrive at Conclave?

All delegates and alternates should be at Conclave by 12:00 p.m. on Wednesday, July 24.

When does Conclave end?

Events are scheduled through late Saturday night. Departures should be planned for Sunday, July 28.

Does the registration fee include hotel costs?

Not for general undergraduates, alumni and spouses/guests. You will need to contact the hotel directly and make your lodging arrangements and payment.

For delegates/alternates, designated volunteers, property management program participants and fraternity officials, two lodging options are provided:

Assigned room option: The delegate and alternate from one chapter (or the volunteer/alumnus) will be roomed with the delegate and alternate from another chapter (or another volunteer/alumnus respectively). Their lodging reservations will be made for them; room and tax will be paid by the Fraternity for arrival on Wednesday and departure on Sunday.

Special request room option: If you choose this option, you must make your own room reservation directly with the hotel. You will be eligible to receive a reimbursement for one-half the cost of a standard room plus tax for four nights, which is the equivalent of two full night's room and tax.  

Does the Fraternity pay for my travel costs to Conclave?

Undergraduates

All undergraduate chapters are eligible to receive a travel stipend equal to $0.15/mile/chapter, roundtrip from university location. This money can be used to defray any transportation expenses, whether traveling by car, air or train. Undergraduate chapters will receive their stipend check at the last legislative session on Saturday if they attended all previous legislative sessions.

Fraternity officials, designated volunteers and Property Management

Fraternity officials, designated volunteers and Property Management participants will also receive a travel stipend to help offset their transportation expenses.

Is parking available at the hotel?

Yes. Self-parking is available.

General

Is there a program for spouses, guests and families?

We have a special program just for our SigEp spouses, guests and families! All registered guests are more than welcome to attend any and all Conclave programs from speakers to meal functions to receptions. In addition, we are excited to feature special events just for you! View the details here.

What is the appropriate attire for Conclave?

Three functions will be formal (jacket and tie): the Wednesday night Ritual, Thursday night Balanced Man Celebration and the Saturday evening Alumni Awards Dinner (black tie optional). If you are participating in legislation, which includes all delegates, business casual attire (slacks and collared shirts) is standard. For all other programs and events, casual attire (shorts and polo shirts) is appropriate.

Who has ALL the answers?

For questions regarding registration, awards and travel, please contact Laura Curzi, Leadership Events Manager, at 804.525.9523 or laura.curzi@sigep.net. For all other questions, please contact Stacy Nicodemus, Programs and Events Director, at 804.510.0014 or stacy.nicodemus@sigep.net.