There are two luncheons provided (Friday and Saturday) and one dinner (Saturday). All other meals are on your own.

Full refunds are available until June 30. Beginning July 1, refunds are not available, because onsite expenses will have been guaranteed to the host hotel. However, your registration can be transferred to another brother. If there is an extenuating circumstance, email events@sigep.net right away.

An undergraduate delegate is part of the decision-making body known as the Grand Chapter of Sigma Phi Epsilon Fraternity. The Grand Chapter consists of one delegate from each of our Fraternity’s chapters, district governors and the members of the National Board of Directors. Each delegate must attend all legislative sessions of the Grand Chapter Conclave. Each undergraduate delegate will be assigned to a committee charged with a specific area of national Fraternity operations.

The alternate is on hand to step into the delegate’s role should he not be able to attend a legislative or committee session. However, assuming the chapter’s delegate is able to participate in the legislative process, the alternate can and should plan to attend the undergraduate educational sessions.

General undergraduates will have the opportunity to take part in educational sessions, watch the legislative sessions from the gallery and attend all the major Conclave events.

Each chapter has one spot for a designated volunteer to register. Part of the chapter’s spring bill offsets the cost of this individual attending. This can be your chapter counselor, an AVC board member or another engaged volunteer. These individuals do pay a registration fee, but are eligible for a hotel and travel stipend.

AVCs who participate in SigEp’s property insurance program can send an additional volunteer to Conclave in the designated property volunteer spot. This volunteer should be a member of the AVC and will have the opportunity for consultations with SigEp National Housing staff and corporate partners. This individual pays a registration fee, but is eligible for a hotel and travel stipend.

All other volunteers or alumni attending Conclave are considered a general volunteer/alumnus.

Yes! The weekend package is specifically designed for those who are not able to be in Tampa for the full experience. Those opting to register for the weekend package can attend all events on Friday and Saturday. However, they will not be able to attend anything on Wednesday or Thursday.

Events are scheduled through late Saturday night. Departures should be planned for Sunday, July 27.

For delegates/alternates: yes. When registering, the delegate will be presented with two options:

1. SigEp reserves and pays for the hotel room: If this option is selected during registration, SigEp will reserve a room for both the delegate and alternate (for arrival on Wednesday and departure on Sunday). The delegate/alternate will be roomed with the delegate/alternate from another chapter. Room/tax for the four nights will be paid for by the Fraternity. In most cases, the delegate/alternate’s room will be at the Tampa Marriott.
2. The chapter reserves and pays for the hotel room: If this option is selected, the delegate and alternate will be responsible for reserving and paying for their hotel room. In early summer, the delegate will be asked to provide the Fraternity with their hotel confirmation number and the Headquarters staff will work with the hotel to pre-pay for two nights room/tax IF the room is booked at the Tampa Marriott. The remaining nights will be the responsibility of the chapter. If the chapter chooses to book a room at the JW Marriott Tampa, the chapter can request reimbursement for two night’s room/tax, post program. However, that reimbursement will be based on the rate for the Tampa Marriott. This ensures we are being good stewards of our undergraduates’ and donors’ dollars. This option is ideal for chapters that are sending more than just the delegate/alternate to Conclave.

Designated volunteers and designated property volunteers will have two choices during registration with regards to lodging:

1. SigEp reserves and pays for the hotel: The volunteer from one chapter will be roomed with a volunteer from another chapter. Their lodging reservations will be made for them; room and tax will be paid by the Fraternity for arrival on Wednesday and departure on Sunday. During registration, these individuals can request to room with a specific volunteer and staff will do their best to accommodate those requests. In most cases, their hotel room will be at the Tampa Marriott.
2. The volunteer reserves and pays for the hotel room: The volunteer will make their own lodging arrangements directly with the hotel. They will be eligible to receive a reimbursement for one-half the cost of a standard room plus tax for four nights (equivalent of two nights room/tax) IF the room is booked at the Tampa Marriott. If they choose to book a room at the JW Marriott Tampa, a reimbursement can still be requested; however it will be based on the rate for the Tampa Marriott. This ensures we are being good stewards of our undergraduates’ and donor’s dollars. This option is ideal for volunteers who prefer their own hotel room or have a specific person with whom they wish to share a room.

All other Conclave registrants are responsible for making their own room reservations directly with the hotel. Be sure to use SigEp’s dedicated website to ensure you are getting our discounted rates and benefits like 20% off valet parking, 10% off spa treatments, 10% discount at certain food and beverage outlets in the hotels, as well as complimentary access to the pools and fitness centers at both hotels.

All undergraduate chapters are eligible to receive one travel stipend, equal to $0.15/mile roundtrip between their university and Tampa. This money can be used to defray any transportation expenses, whether traveling by car, air or train. Undergraduate chapters will receive their stipend check at the last legislative session on Saturday if they attended all previous legislative sessions. There is only one stipend check available per chapter regardless of the number of men attending.

Designated volunteers and designated property volunteers will also receive a travel stipend to help offset their transportation expenses. See the chart below for your stipend amount:

If you want to park at our host hotels, only valet parking is available. If you have a sleeping room reserved in the SigEp block, you will receive 20% off the prevailing parking rates (which is $50 plus tax for overnight parking as of November 2024). However, there are plenty of open lots within walking distance of the hotels that you can use, if you so choose. Be sure to review the hours and prices carefully, if using this option.

Absolutely! We’d love to see future SigEps and SigEp sweethearts in Tampa! All children under 12 can register and attend for free.

Three functions will be formal (jacket and tie): Wednesday night’s Celebration of the Ritual, Thursday night’s Balanced Man Celebration and the Saturday evening Alumni Awards Dinner (black tie optional). If you are participating in legislation, which includes all delegates, business casual attire (slacks and collared shirts) is standard. For all other programs and events, casual attire (shorts and polo shirts) is appropriate.

For questions regarding:

• Registration: contact Henry White, Program & Technology Manager
• Awards and travel: contact Tiffany Noyes, Executive Events Manager
• Legislation and education: contact Pat Githens, Leadership Programs Director
• All other questions: contact Stacy Nicodemus, Programs and Events Director