The Alumni and Volunteer Corporation (AVC) treasurer is responsible for all financial transactions and records of the corporation, including the annual budget. The treasurer also advises the undergraduate vice president of finance on the chapter's financial operations. Finally, the treasurer ensures the proper financial management of the chapter house. Along with the vice president of housing, the treasurer is responsible for managing the assets of the AVC.
The priorities of the treasurer are to:
- Ensure AVC and chapter financial stability while planning for future needs.
- Oversee all accounts, balances and financial plans of the AVC and chapter.
- Conduct a yearly audit of AVC and chapter finances.
- Ensure the AVC and chapter file the appropriate Form 990 with the IRS and SigEp headquarters.
- Supervise the financial pro-forma of the chapter facility, and plan for future financing, capital improvements and special projects.
- Serve as chief disbursing officer of the corporation and keep a full and accurate account of the receipts and disbursements of the corporation.
- Keep the AVC president advised of any expenditures to be incurred or funds to be provided.
- Submit a copy of the annual audit to the members of the corporation, the undergraduate chapter president and district governor.
- Mentor a chapter leader, if needed.
A great AVC treasurer has the ability to analyze financial data and make financial reports and forecasts. AVC treasurers should have experience in finance, accounting and budgeting, and should also be aware of state and IRS financial regulations. Experience in strategic planning and execution is an added benefit to this role.
The AVC treasurer will work closely with:
- AVC president
- AVC vice president of housing
- Chapter president
- Vice president of finance
- Chapter counselor
- House manager
- District governor
The AVC treasurer should be familiar with many of the resources available through the Fraternity. For more information, visit the following pages: