The following is a step-by-step guide for making sure you and your AVC board are doing everything you can to ensure a productive semester with your undergraduates. You can also view this checklist as a PDF.
For more in-depth training, check out our new video training series, Training in Ten.
-Sign Asset Protection Agreement
-Maintain separate chapter and AVC financial records
-Complete 2014-15 budget/pro forma
-Ensure the chapter facility is properly maintained and ready for fall semester/quarter move in
-Confirm adequate property insurance has been purchased
-Maintain workers compensation insurance on all employees of the AVC
-Confirm that all residents have fully executed lease agreements
-Engage and recruit new volunteers/mentors by utilizing the Volunteer Placement Tool
-Recognize alumni and volunteer support
-Have at least one alumni event for the semester (Homecoming, etc.)
-Publish a newsletter with at least 75 percent alumni content
-Solicit chapter scholarship funds (one solicitation per year is recommended)
-Maintain corporate Bylaws and articles of incorporation
-Ensure AVC is in good standing with your State Corporation Commission
-Maintain 501(c)7 status with the IRS by filing an annual Form 990
-Understand general liability and D&O coverage available to AVC members
-Complete an annual audit of chapter and AVC finances
-Establish one-to-one pairing between mentor committee members and undergraduate leaders
-Become familiar with all resources available for mentor committees
-Work with undergraduates to set date for semester Mentee/Mentor Kick-Off
-Create schedule to ensure one member of mentor committee is present at fall semester executive committee and chapter meetings
Best practices for fall semester/quarter
-Communicate with parents of new members to explain what SigEp is, show alumni involvement and outline expectations
-Ensure all undergraduate members have signed chapter’s Membership Agreement
-Ensure all EDGE and Life After College dates have been communicated to the vice president of membership development and are placed on the undergraduate calendar
-Share any requests for AVC attendance at fall formal recruitment and Ritual events
Archie Messersmith, Samford ’99, serves as SigEp’s volunteer services director. He earned his Bachelor’s degree at Samford University and his Master’s degree in college and student personnel administration at Illinois State University.
For more volunteer resources and information, visit the volunteer page of www.sigep.org.